Guidelines for Special Issues

Below please find a brief outline of the publication process, the tasks expected of the special issue editors, and links to relevant websites. Please follow the instructions below carefully and contact us in case you have any questions.


Proposal

Please submit your proposal for a Special Issue to the journal editors by email for evaluation. Your proposal should include:

  • A tentative title for the Special Issue

  • An outline of not more than one page summarizing the focus

  • Titles and abstracts of not more than 5 articles, including the Special Issue Introduction


After acceptance

If your Special Issue proposal is accepted, please note that it is the special issue editors’ responsibility to find and select authors and to communicate with them regarding deadlines, timeline, revisions, and return of proofs.

Each article will undergo double blind peer review. Please provide a list of at least two potential reviewers for each article.

Special issue editors are responsible for the quality and timely editing of their special issue. Authors need to be aware that the EE criteria of quality, originality, and significance as stated in the Author Guidelines apply to articles in Special Issues as to regular articles. Special Issue editors are expected to check and ensure that the format of the articles adheres to EE guidelines, and that all in-text references and reference lists at the ends of articles are complete.

The final decision of acceptance of the articles will be made by the Ethnologia Europaea journal editors. It is important to inform all contributors that the peer review process might result in evaluations which eventually will lead to a rejection of their contribution.


The editing process will take place through the journal’s publication platform.

Before submitting the special issue to EE and the start-up of the peer review process, we encourage special issue editors to take at least one round of detailed editing of all contributions in order to make sure how they might contribute to, complement, deepen, add to, or in other ways develop the special issue theme in important ways.

Please take the length of articles into consideration; the max limit for EE contributions is 8,000 words. Please make sure that all authors follow the author guidelines.


Preparation of manuscripts before double blind peer review

All authors in the special issue should follow the Author Guidelines in preparing their article manuscripts: (https://ee.openlibhums.org/site/author-guidelines). All manuscripts to be submitted for Special Issues must be first reviewed by the special issue editors. Only those papers that seem most likely to meet the editorial criteria of the journal should be submitted for peer review.

Please ensure that authors have anonymised their manuscripts before submission for peer review. Manuscripts that have not been anonymised will not be accepted for peer review. All submissions need to be made through the submission portal of our journal platform: https://ee.openlibhums.org/submissions/


Submission

All article submissions must be made electronically through the journal’s website. Please see the link ‘Instructions for submission’ in Author Guidelines (openlibhums.org).

Please make sure to submit

  • an abstract

  • keywords

  • one anonymised version,

  • one version with author, affiliation, email,

  • a short bio


Peer review process

Journal editors reserve the right to reject manuscripts that do not meet EE’s criteria without sending them for formal review.

All submissions will be double-blind peer reviewed by active researchers. Special issue editors will need to provide a list of possible peer reviewers for the journal editors. The journal editors will send the manuscripts to peer-reviewers through the journal platform.

After having received all the reviews, the journal editors will forward them to the special issue editors along with their own comments. It is then up to the special issue editors to communicate any rejection decisions, and for those accepted with major revisions, to handle the process of revision with the authors (advising, reading the results and advising again etc.)

After the peer-review round, the journal editors will send the reviews to the special issue editors, who will then ask authors to revise their manuscripts accordingly and write a cover letter to the journal editors in which they address how they have revised their articles point by point according to the reviewers’ comments.

Special issue editors must inform the authors about the decision (whether their abstracts have been accepted or rejected).


Timeline for publication of special issues:

Special issues must meet strict publishing deadlines, or they will be given a later time slot for publication.

Deadlines for Special Issues are twice a year: June 1st and December 1st. Before the deadline, the following steps must be complete: initial editing by special issue editors, reviews by peers, and revisions according to reviewers’ and journal editors’ comments, proofreading by native English speaker, and final editing by journal editors.


Preparation of the manuscript for copy-editing and proofreading:

Special issue editors will check the formatting and references of all articles in their special issue. They will make sure that all references cited in the text are listed in the bibliography, and vice versa. They will also ensure that the references are complete and follow Ethnologia Europaea guidelines. Based on this revision and checking process, journal editors make the final decision whether or not to accept the final manuscripts for publication.


Proofreading and language check

Please note that all authors are expected to have their accepted, final text proofread by a native speaker at their own expense – this should be after the text has gone through the peer review process and has been accepted for publication, and this proofreading should be completed and the article resubmitted to the journal editors by the issue deadline.